Is your company’s workforce spending a significant amount of time pushing paper? Due to the fact that everyone must get together in person to sign documentation, how much time is spent closing a deal? You may be able to keep paper contracts confidential while tangible copies are transferred from one party to the other.
Smart business owners will explore whether going paperless is a better answer in the face of these types of questions.
Five reasons why your firm should implement electronic signature software are listed below.
- e-signature Allow staff extra time for vital tasks
Is it true that your employees spend a significant amount of time maintaining signed contracts, permission papers, and invoices at their place of employment?
The majority of paper trails begin with the printing of a document, presenting it to a client or patient to study and sign, scanning the signed document to place it in a digital version, electronic signature in a pdf document, and then either destroying the form or putting it in file cabinets or storage facilities for safety and security purposes.
The use of an e-signature ensures that the entire operation is computerized. If everything was stored in a single, secure database, how much time would your personnel be able to save in total? What would it mean for your company’s bottom line if that time was spent focusing on customer service rather than marketing?
- Electronic files are safer than paper files
Maintaining track of paper documents is difficult unless they are kept in plain sight at all times.
Using physical copies of your documents may result in the leaking of confidential information to competitors. Signatures are susceptible to forgery. Paper is extremely brittle and easily destructible. It’s also prone to being misplaced.
In order to prevent hostile actors from accessing documents, many e-signature solutions feature many layers of protection, including encryption.
Audit trails are also provided by some vendors, which record the specific moment of the signature, as well as whether or not anyone attempted to tamper with the document after it was signed.
- Going paperless saves money and the environment
By implementing online signatures, your organization may be able to save money on paper, professional shredding, and storage space.
It is possible that you will be able to do without or reduce the need for scanning and copying equipment.
It is also beneficial to the environment to reduce the consumption of paper. According to We Signature, which has been in business since 2003, its digital technology has saved 2.5 million trees and replaced 20 million pages of paper, resulting in a positive impact on the environment.
- Digital Signatures Are Legal
When the UETA (Uniform Electronic Transactions Act) was passed in 1999, it laid the legal groundwork for the use of electronic signatures throughout the country.
The ESIGN (Electronic Signatures in Global and National Commerce) Act, which was passed by the United States Congress in the year 2000, is a significant step forward.
As a result of the combination of these requirements, electronic signatures are recognized as authentic and legally binding in the same way that handwritten signatures are.
Legally binding electronic signatures can be used in court and can be used as evidence in a variety of situations.
- Digital Processes Enhance Customer Experience
Customers have come to anticipate that their interactions with companies will be swift and effective.
When using digital signatures, there is no longer any need to plan meetings at specified times and locations in order to sign paper documents.
As a result of this method, customers are given additional time to evaluate and comprehend the documents they are signing before signing them.
When clients meet with you in person, they perceive mounds of paper as something that needs to be worked through swiftly. Because they are pressed for time, they rarely take the time to read the documents they are signing.
Customers are better educated when they are given the opportunity to peruse documents at their leisure throughout the process.
You can even create electronic signatures in Google Docs with the help of online sign maker software.
Conclusion
Even if you are still utilizing pen and paper signatures, there is no reason to be concerned; nonetheless, now is a great moment to consider transitioning.
After years of development, electronic signatures are now so common that when presented with a document that must be signed electronically, people no longer raise their eyebrows or ask inquisitive questions.
